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    Project Management

    James B. Christa

    Columbia Southern University

    1.4 Work Breakdown Structure (WBS) image1

    1.4.1 Task Description Documentation

    Initiation

    Initiation is the first task in the process. It is the foundation of the project where fundamentals are determined (Harpham, 2017). The process starts when the stakeholders are notified about the project and the roles that they should play as well as when the project should start. Lastly, the cost of the project is estimated.

    Preparation

    The task of preparation starts when the project team is engaged and every member is assigned specific duties and responsibilities (Walker, 2015). The team assesses the available resources to determine the ability of the company to undertake the project. This task ends when suppliers for machinery and equipment are identified.

    Execution

    The execution starts by purchasing the machinery and equipment needed for the project. The devices should be installed, and lastly, the task should end by testing whether the system works as expected.

    Closure

    Once the project has been fully completed, it is handed over to the management of the organization, and the process is closed.

    1.4.2 Organization Breakdown Structure

    image2

    1.5 Responsibility Assignment Matrix (RAM)

    Activity/People

    Project Manager

    Head of IT

    Accountant

    Market Research Analyst

    Quality Control

    Procurement Manager

    1

    R

    C, I

    2

    I

    R

    3

    R

    C

    C

    4

    R

    I

    I

    I

    I

    I

    5

    C

    R

    C

    I

    6

    I

    C

    C, I

    R

    7

    C

    C

    Q

    R

    8

    R

    9

    I

    R

    Q

    10

    R

    I

    I

    I

    I

    I

    R – Responsible, A – Accountable, C – Consulted, I – Informed, Q – Quality Reviewer

    1.6 Work Authorization

    The terms of the contract require each party to play their role. The party that breaches the contract will be responsible for the damages caused and will compensate the abiding party. If the contractor (supplier) breaches the contract, they will not be paid and any expenses incurred will be refunded. They will be sued so that legal processes can take over. When there are changes in contract terms, the project manager and the head of IT must be notified because they head the team.

    1.7 Project Charter

    The purpose of the project is to upgrade the IT department. The objective is to make the system safer and more efficient. The project will be conducted by installing new and more powerful machinery and equipment. The stakeholders in the project include the IT and financial departments because they are directly involved. Suppliers and external technicians are also stakeholders because their input is required for the project to be delivered.

    References

    Harpham, B. (2017). Project Managers at Work. New York: Apress.

    Walker, A. (2015). Project Management in Construction. Hoboken: Wiley.

    Upgrading the IT Department

    Initiation

    Preparation

    Execution

    Closure

    Notify stakeholders (1)

    Estimate the cost (2)

    Establish starting date (3)

    Engage the project team (4)

    Assess the available resources (5)

    Identify suppliers (6)

    Purchase Equipment (7)

    Install devices (8)

    Test the System (9)

    Hand over the project (10)

    Project Manager

    Head of IT

    Accountant

    Market Research Analyst

    Procurement Manager

    Quality Control

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