MGT-312—ProjectCharter–RosaKing.docx

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    Company Picnic

    Rosa King

    MGT-312-OL01

    Professor Cleveland

    Company Picnic

    Introduction:

    I have chosen this annual picnic plan for the organization because I have some experience in arranging picnics and hangout events for different organizations. The budget for this project is 100,000, and a minimum of 350 people are expected to attend this annual picnic. There will be many phases in this project, and we will discuss everything related to this project. (Mavi, 2018)

    Theme:

    This pandemic situation had a negative impact on most of us. So, the theme should be following healthy habits and healthy eating. At the picnic, we will encourage the participants to do healthy activities and eat healthy food. This theme will help the company introduce a culture among its employees to maintain a work-life balance as healthy activities will lead to a happy mind.

    Date:

    The date I have selected whenever the long weekend holiday is happening in the next six months. Memorial Day, May 30, is the best in the next six months as it's a public holiday on Monday because of Memorial Day, in line with Saturday and Sunday. So, Sunday, May 29 will be the date for this Picnic event.

    Location:

    The most suitable location for this picnic event will be a resort beside the lake where water sports activities can be done and a lot of playing space for the kids as well. The natural environment is also very important. The location should be far away from the hustle of city life. A peaceful environment will boost the modes of the participants as well.

    Adequate Entertainment:

    A lot of sports activities and competitions have been planned for the participant, and water sports activities are for the adults and running, and entertainment competitions are planned for the kids accompanying their parents. This will make the event a perfect family outing.

    Menu:

    The Menu will consist of mainly healthy options to promote our healthy theme for the event. Most of the food consists of healthy products like fruits and keto-related dishes on the menu, but there will be Bar BQ for the adults as well as Bar BQ is considered an essential part of family gatherings or picnic events.

    Employee Voting:

    Keeping in mind the theme of the whole event, there will be voting for the menu options, and all of the employees are encouraged to take part in the voting.

    Games and Activities:

    As this location is a resort beside the lake, water sports activities like boating, jet ski, blow-and-go parachute, and other activities and for the kids, the activities should include running competition, sports like football and stickball.

    Party Gifts:

    Party gifts will be a very positive addition to this event as they will motivate the families of the employees to participate in the next events as well. Small prizes for the kids who win different competitions of kids like race and climbing competitions and there will be some gifts for those who lost the competition as well. And for the adults, there will be a participation gift for everyone, and employees who participate with families will be given a decoration piece for their homes, and those who participate alone will be given a wristwatch or a shirt as a participation gift. (Mavi, 2018)

    Attendance rate of management:

    The attendance rate of management is low, so they will be encouraged more than any other department to participate in this annual picnic event, and they will be given some relaxation from work to motivate them.

    Equipment and marketing:

    Lakeside resorts have all the equipment available at their disposal, so all the equipment needed for all the activities can be rented on the spot from the resort, and marketing material for the event will be good and catchy flyers which will be delivered to all the employees.

    Budget

    Location:

    The first and the most consuming part of this whole project is the location, and booking a good and peaceful resort with all the facilities will be expensive. The total budget of 100,000, and at least 50 percent of that budget will be invested in location. So, 50,000 will be allocated to the location.

    Menu:

    The second part, while distributing the budget, will go the Menu and healthy food along with BBQ will cost more money, but the budget is limited to 100,000 with a 5% contingency fund. So, the budget allocation for the food will be 30,000 as the expected number of guests will be around 350. (Ansah, 2018)

    Activities:

    Most of the water sports activities will be paid under the resort budget as all of these activities will be included in the budget of the resort, and some other activities like kid's competitions will cost around 5,000. Other Adult activities and competitions will also cost around 5,0000, and the equipment rented for the event will cost around 5,000 as well, so the remaining budget is 5,000 apart from the contingency fund. (Ploder, 2020)

    Gifts:

    So, 5,000 is our remaining budget, and we have to buy gifts and prizes for all the participants, who can cost around 15,000 to 20,000 dollars. Instead of buying reasonable products as gifts for the employees, because of the shortage of the budget, we will be forced to buy cheap products as gifts for the employees.

    Conclusion:

    The number of employees who are expected to participate in this event is 350 out of 500, and the management team is more than encouraged to participate in this event. If they participate with full capacity, then it will be very difficult for the project manager to run this project in this limited budget. The event and the requirements can not be fulfilled in this budget as the shortfall will be around 10,000 dollars to 20,000. So, to complete this project successfully, the budget should be increased up to 120,000, and the contingency fund should be at 10% of the total budget.

    References

    Mavi, R. K., & Standing, C. (2018). Critical success factors of sustainable project management in construction: A fuzzy DEMATEL-ANP approach. Journal of cleaner production, 194, 751-765.

    Ansah, R. H., & Sorooshian, S. (2018). 4P delays in project management. Engineering, Construction, and Architectural Management.

    Ploder, C., Dilger, T., & Bernsteiner, R. (2020). A Framework to Combine Corporate Budgeting with Agile Project Management. In Software Engineering (Workshops).

    Liberatore, M. J., & Titus, G. J. (1983). The practice of management science in R&D project management. Management Science, 29(8), 962-974.

    Shujat, S. S. (2011). Effects of Recreational and Entertainment Activities on Employees Job Satisfaction: A Case Study. IBT Journal of Business Studies (JBS), 7(1).

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